Terms of Service

Last updated: 9 April 2026

These Terms of Service (“Terms”) govern your use of auraScribe, operated by Quentin Lemarié, sole proprietor (“we,” “us,” “our”). By creating an account or using the service, you agree to these Terms.

1. Service Description

auraScribe is an AI-powered meeting analysis tool. It provides:

• Meeting Bot — An automated bot that joins Microsoft Teams and Google Meet meetings to record audio
• Transcription — Verbatim conversion of meeting audio to text
• Speaker identification — Labelling speakers within a conversation
• Structured summaries — AI-generated meeting notes
• Conversational coaching — Behavioural analysis of communication patterns for self-improvement

The service uses artificial intelligence (Google Gemini) to process audio and generate outputs. AI-generated content may contain errors — see §7 below.

2. Account Responsibilities

You are responsible for:

• Maintaining the security of your account credentials
• All activity that occurs under your account
• Ensuring you have the legal right to use the service in your jurisdiction

3. Meeting Bot Usage and Participant Notice

When you deploy the auraScribe Meeting Bot, you are responsible for ensuring that its use complies with all applicable laws, including but not limited to recording consent laws in your jurisdiction.

The Meeting Bot will:

• Join with the name “[Your first name]’s auraScribe Notetaker”
• Post an entry message: “auraScribe (AI) is recording this meeting for notes and conversational coaching. Info: https://aurascribe.com/privacy”

Your obligations as a host:

• Ensure that recording the meeting is appropriate and lawful in your context
• Remove the bot if any participant objects to being recorded
• Do not use the Meeting Bot to record meetings where you are not an authorised host or participant

You acknowledge that in some jurisdictions, all-party notification or consent may be legally required before recording. It is your responsibility to understand and comply with the laws that apply to your meetings.

4. Acceptable Use

You agree not to use auraScribe to:

• Record meetings without appropriate authorisation
• Process data of individuals in a manner that violates their rights under applicable data protection law
• Reverse-engineer, decompile, or attempt to extract the source code of the service
• Use the service to develop a competing product
• Transmit malware, exploit vulnerabilities, or interfere with the service’s operation
• Use the service for surveillance, harassment, or any unlawful purpose

We reserve the right to suspend or terminate accounts that violate these terms.

4.1 Prohibited Uses — EU AI Act Compliance

auraScribe is designed exclusively as a personal self-improvement tool. The following uses are strictly prohibited:

• Employment decisions: You must not use auraScribe analyses to make or inform hiring, firing, promotion, disciplinary, or performance evaluation decisions about any individual.
• Employer-mandated monitoring: You must not deploy auraScribe as a tool for monitoring, assessing, or evaluating employees on behalf of an organisation, whether mandatory or incentivised.
• Institutional evaluation: You must not use auraScribe to assess students, patients, or other individuals in an institutional capacity (e.g., educational grading, clinical evaluation).
• Third-party profiling: You must not share auraScribe analyses with managers, HR departments, or any organisational entity for the purpose of evaluating the individuals analysed.

These prohibitions align with the EU AI Act (Regulation 2024/1689), which restricts the use of AI systems for assessment or evaluation in workplace and educational contexts without the explicit, informed consent of the individuals being assessed. Violation of these terms may result in immediate account termination.

5. Intellectual Property

Your data: You retain full ownership of all content you provide to or generate through auraScribe, including recordings, transcripts, summaries, and analyses. We claim no intellectual property rights over your data.

Our service: The auraScribe service, including its software, design, branding, AI prompts, and documentation, is our intellectual property (or licensed to us). These Terms do not grant you any rights to our intellectual property beyond the limited right to use the service as intended.

AI-generated output: Outputs generated by the AI (transcripts, summaries, behavioural analysis) are your property. We do not use your outputs to train AI models or share them with third parties except as necessary to provide the service (see our Privacy Policy).

6. Data Processing

Our collection, use, and protection of personal data is governed by our Privacy Policy. By using the service, you acknowledge that you have read and understood the Privacy Policy.

7. Disclaimer — AI Limitations

auraScribe provides AI-generated analysis. It is not a substitute for professional advice.

Specifically:

• Transcription accuracy is not guaranteed. AI may misattribute speakers, misinterpret words, or omit content, particularly in poor audio conditions, with overlapping speakers, heavy accents, or specialised jargon.
• Conversational coaching outputs are behavioural observations, not psychological assessments, medical diagnoses, or professional coaching. They are intended as prompts for self-reflection, not definitive evaluations.
• Summaries may omit, misrepresent, or incorrectly prioritise information. Always verify important details against the original recording or transcript.

You should not rely on auraScribe outputs as the sole basis for any significant professional, legal, medical, or personal decision.

8. Limitation of Liability

To the maximum extent permitted by applicable law:

• We shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities.
• Our total aggregate liability for any claim arising from or related to the service shall not exceed the amount you paid us in the 12 months preceding the claim, or €100, whichever is greater.
• We are not liable for errors, omissions, or inaccuracies in AI-generated outputs.
• We are not liable for any consequences arising from your deployment of the Meeting Bot in violation of applicable recording laws.

Nothing in these Terms excludes or limits liability for (a) death or personal injury caused by negligence, (b) fraud or fraudulent misrepresentation, or (c) any liability that cannot be excluded by applicable law.

9. Indemnification

You agree to indemnify and hold us harmless from any claims, damages, losses, or expenses (including reasonable legal fees) arising from:

• Your use of the Meeting Bot in violation of applicable laws
• Your breach of these Terms
• Any third-party claims resulting from your use of the service

10. Termination

By you: You may stop using the service and delete your account at any time.

By us: We may suspend or terminate your access if you violate these Terms, or if we discontinue the service. Where reasonably possible, we will provide 30 days’ notice before discontinuation.

Effect of termination: Upon termination, your right to use the service ceases. You may export or delete your data before termination. Data deletion follows the process described in our Privacy Policy.

11. Governing Law and Jurisdiction

These Terms are governed by the laws of France. Any disputes arising from these Terms shall be submitted to the exclusive jurisdiction of the competent courts of France.

12. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

13. Changes to These Terms

We may update these Terms from time to time. Material changes will be communicated via email or in-app notification at least 30 days before they take effect. Continued use of the service after changes take effect constitutes acceptance of the revised Terms.

14. Contact

For questions about these Terms, contact us at support@aurascribe.com.

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